Physical Security

1. Secure Workstations with Locking Cables

Tip: Use a security locking cable (or similar device) to physically secure your computer, especially when you’re away from your desk.
Why it Matters: A sturdy cable lock deters quick, opportunistic theft by making it harder for someone to “grab and go” with your device.

2. Manually Lock Your Screen

Tip: Always lock your screen before stepping away from your workstation (e.g., [Windows + L] on PCs or [Control + Command + Q] on Macintosh).
Why it Matters: An unlocked screen leaves your email, files, and other sensitive data open to unauthorized access—even for a short time.

3. Configure an Automatic Idle Lock

Tip: Set up a short idle timeout (15 minutes or less) that automatically locks your device when inactive.
Why it Matters: Even if you forget to lock your screen, the device will lock itself, reducing the window of opportunity for unauthorized use.

4. Store Devices in Secure Locations

Tip: Store laptops and other portable electronics in locked drawers, cabinets, or other secure areas when not in use.
Why it Matters: Out-of-sight storage greatly lowers the risk of someone noticing and stealing a device.

5. Avoid Leaving Devices in Plain View

Tip: Don’t leave your computer or phone unattended on a table, car seat, or any other visible spot.
Why it Matters: Visible, easily accessible devices are prime targets for thieves looking for quick opportunities.

6. Leverage Location Tracking Tools

Tip: Enable built-in tracking (e.g., “Find My Device”) or third-party locator apps on laptops, smartphones, and tablets.
Why it Matters: If a device goes missing, location tracking can help you locate and potentially recover it and may allow you to remotely lock or wipe the data.

7. Use Encrypted Devices and Drives

Tip: Encrypt all devices (laptops, smartphones, tablets) and use encrypted thumb drives or flash drives for sensitive files.
Why it Matters: Encryption ensures that even if a device is physically stolen, the data remains protected and unreadable without proper authorization.

8. Enable Lock Screens on Every Device

Tip: Protect all devices with passwords, PINs, or biometric locks.
Why it Matters: A lock screen serves as the first line of defense. Even if someone gains possession of your device, they can’t easily access your information.

9. Report and Replace Lost IDs Immediately

Tip: If your Sun Card or other organizational badge is lost or stolen, report it immediately and request a replacement.
Why it Matters: IDs often grant access to buildings and systems. Deactivating a stolen ID prevents unauthorized access and potential misuse of your credentials.

Prevents Unauthorized Access: Physical control over devices and ID badges helps stop unauthorized entry to confidential data or restricted areas.
Protects Sensitive Data: Even strong digital security can be undermined if an attacker gains physical access to your device or files.
Reduces Financial and Operational Impact: Losing devices—or their data—can result in costly replacements, data breaches, or regulatory fines.
Supports Compliance and Trust: Many organizations must follow strict regulations regarding data handling. Demonstrating sound physical security is integral to compliance and maintaining stakeholder confidence.